{"status":"ok","message-type":"work","message-version":"1.0.0","message":{"indexed":{"date-parts":[[2024,6,4]],"date-time":"2024-06-04T11:11:39Z","timestamp":1717499499733},"reference-count":20,"publisher":"Elsevier BV","issue":"1","license":[{"start":{"date-parts":[[2000,1,1]],"date-time":"2000-01-01T00:00:00Z","timestamp":946684800000},"content-version":"tdm","delay-in-days":0,"URL":"https:\/\/www.elsevier.com\/tdm\/userlicense\/1.0\/"}],"content-domain":{"domain":[],"crossmark-restriction":false},"short-container-title":["Government Information Quarterly"],"published-print":{"date-parts":[[2000,1]]},"DOI":"10.1016\/s0740-624x(99)00022-2","type":"journal-article","created":{"date-parts":[[2002,7,26]],"date-time":"2002-07-26T02:22:57Z","timestamp":1027650177000},"page":"13-26","source":"Crossref","is-referenced-by-count":9,"title":["Integrating records management into information resources management in U.S. government agencies"],"prefix":"10.1016","volume":"17","author":[{"given":"J.Timothy","family":"Sprehe","sequence":"first","affiliation":[]}],"member":"78","reference":[{"key":"10.1016\/S0740-624X(99)00022-2_BIB1","doi-asserted-by":"crossref","unstructured":"For the 1980 version see Title 44, Section 3502, United States Code. \u201cThe term \u2019information resources management\u2019 means the planning, budgeting, organizing, directing, training, promoting, controlling, and management activities associated with the burden, collection, creation, use, and dissemination of information by agencies, and includes the management of information and related resources such as automatic data processing equipment.\u201d Available: http:\/\/www.access.gpo.gov\/congress\/cong013.html. In the 1995 amendments to the Paperwork Reduction Act, the term was redefined in Title 44, Section 3502, United States Code: \u201cthe term \u2019information resources management\u2019 means the process of managing information resources to accomplish agency missions and to improve agency performance, including through the reduction of information collection burdens on the public.\u201d Available: http:\/\/law2.house.gov\/uscode-cgi\/. The purpose of the redefinition was to link IRM closely with program performance. See David Plocher, \u201cThe Paperwork Reduction Act of 1995: A Second Chance for Information Resources Management,\u201d Government Information Quarterly, 13 (1996): 35\u201350.","DOI":"10.1016\/S0740-624X(96)90005-2"},{"key":"10.1016\/S0740-624X(99)00022-2_BIB2","unstructured":"Note that the original 1980 definition of IRM contains the life cycle metaphor: burden, collection, creation, use, and dissemination of information. Significantly, the definition leaves out \u201cretention and disposal,\u201d the archival and records management components of IRM. This definition was transported verbatim into the 1985 publication of OMB Circular No. A-130, The Management of Federal Information Resources (Washington, D.C.: Office of Management and Budget)."},{"key":"10.1016\/S0740-624X(99)00022-2_BIB3","unstructured":"See \u201cLife-Cycle Management (LCM) of Automated Information Systems (AISs),\u201d Department of Defense Directive No. 8120.1, January 14, 1993, and associated publication such as DoD Directive 7920.1. This directive has now been superseded."},{"key":"10.1016\/S0740-624X(99)00022-2_BIB4","unstructured":"See Office of Government-wide Policy, General Services Administration, A Guide to Planning, Acquiring, and Managing Information Technology Systems, Version 1, (December, 1998)."},{"key":"10.1016\/S0740-624X(99)00022-2_BIB5","unstructured":"The statutory definition of a record is: \u201cInformation, regardless of medium, detailing the transaction of business\u2026 made or received by an Agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that Agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Government or because of the value of data in the record.\u201d (Title 44 United States Code, Section 3301)."},{"key":"10.1016\/S0740-624X(99)00022-2_BIB6","unstructured":"See Public Citizen et al v. John Carlin et al., U.S. District Court for the District of Columbia, October, 22, 1997. Available: http:\/\/www.cadc.uscourts.gov\/."},{"key":"10.1016\/S0740-624X(99)00022-2_BIB7","unstructured":"Curiously, the Court of Appeals decision did not address or elaborate on District Court Judge Friedman\u2019s theory that electronic records possess unique characteristics not found in paper records, but rather proceeded to argue in an entirely different direction, namely, whether the Archivist had exceeded his authority in promulgating GRS 20. The two decisions, viewed side by side, constitute a gap in legal theory, one that will doubtless occupy both theorists and subsequent court proceedings."},{"key":"10.1016\/S0740-624X(99)00022-2_BIB8","unstructured":"Public Citizen et al. v John Carlin, Archivist of the United States, et al., Petition for a Writ of Certiorari, November 5, 1999."},{"key":"10.1016\/S0740-624X(99)00022-2_BIB9","unstructured":"In one important sense the argument for paper printouts has not yielded to the inexorable march of automation. That sense is the preservation issue. Outside of microform (microfilm, microfiche, etc.), no preservation medium is yet the equal of paper for long term preservation of records. Even the most sanguine technophoria does not lead to the assertion that today\u2019s electronic or optical media will be read as easily 50 years from now as will paper."},{"key":"10.1016\/S0740-624X(99)00022-2_BIB10","unstructured":"The standard and associated documentation can be found at http:\/\/jitc-emh.army.mil\/recmgt."},{"key":"10.1016\/S0740-624X(99)00022-2_BIB11","unstructured":"Corporate mergers and acquisitions will accomplish the same end results."},{"key":"10.1016\/S0740-624X(99)00022-2_BIB12","unstructured":"For example, Tower Software Corp. and Provenance Systems have both announced products that combined EDMS and electronic RMA capabilities. Available: http:\/\/www.provsys.com and http:\/\/www.tower-usa.com."},{"key":"10.1016\/S0740-624X(99)00022-2_BIB13","unstructured":"This account is based on personal interviews and other communications between the author and the records officer at the Office of Thrift Supervision in 1998 and 1999."},{"key":"10.1016\/S0740-624X(99)00022-2_BIB14","unstructured":"For example, all RMAs require as input the agency\u2019s records schedules. If schedules do not exist or are not up to date due to agency neglect of records management, the agency must first devote effort to its schedules before it can fully utilize an RMA\u2019s capabilities."},{"key":"10.1016\/S0740-624X(99)00022-2_BIB15","unstructured":"Available: http:\/\/www.provsys.com. At this writing, the author has no information as to how effective Provenance\u2019s AutoRecords is at classifying records or even whether it functions as an expert system with decision rules approximating federal records management laws and regulations."},{"key":"10.1016\/S0740-624X(99)00022-2_BIB16","unstructured":"Official government actions such as laws and regulations are obviously records. Any official publication of an agency is considered a record also, frequently a permanent record to be retained in perpetuity."},{"key":"10.1016\/S0740-624X(99)00022-2_BIB17","unstructured":"Office of Management and Budget. Management of Federal Information Resources, Final Publication of OMB Circular No. A-130, Federal Register, 50 (December 24, 1985): 52730\u201352751"},{"key":"10.1016\/S0740-624X(99)00022-2_BIB18","unstructured":"Susanne H. MacTavish & Michael R. Pickard, Electronic Digital Imaging Standards for Archiving Records, Report No. GA22F042 (Falls Church, VA: Lockheed Martin Technology Services, June 1, 1999)."},{"key":"10.1016\/S0740-624X(99)00022-2_BIB19","unstructured":"See General Accounting Office, National Archives. Preserving Electronic Records in an Era of Rapidly Changing Technology, Report No. GAO\/GGD-099\u201394 (July 19, 1999)."},{"key":"10.1016\/S0740-624X(99)00022-2_BIB20","unstructured":"See Title 44, Section 3511, United States Code."}],"container-title":["Government Information Quarterly"],"original-title":[],"language":"en","link":[{"URL":"https:\/\/api.elsevier.com\/content\/article\/PII:S0740624X99000222?httpAccept=text\/xml","content-type":"text\/xml","content-version":"vor","intended-application":"text-mining"},{"URL":"https:\/\/api.elsevier.com\/content\/article\/PII:S0740624X99000222?httpAccept=text\/plain","content-type":"text\/plain","content-version":"vor","intended-application":"text-mining"}],"deposited":{"date-parts":[[2020,2,5]],"date-time":"2020-02-05T02:43:12Z","timestamp":1580870592000},"score":1,"resource":{"primary":{"URL":"https:\/\/linkinghub.elsevier.com\/retrieve\/pii\/S0740624X99000222"}},"subtitle":[],"short-title":[],"issued":{"date-parts":[[2000,1]]},"references-count":20,"journal-issue":{"issue":"1","published-print":{"date-parts":[[2000,1]]}},"alternative-id":["S0740624X99000222"],"URL":"https:\/\/doi.org\/10.1016\/s0740-624x(99)00022-2","relation":{},"ISSN":["0740-624X"],"issn-type":[{"value":"0740-624X","type":"print"}],"subject":[],"published":{"date-parts":[[2000,1]]}}}