{"status":"ok","message-type":"work","message-version":"1.0.0","message":{"indexed":{"date-parts":[[2025,8,21]],"date-time":"2025-08-21T17:26:48Z","timestamp":1755797208064,"version":"3.44.0"},"reference-count":27,"publisher":"Emerald","issue":"3","content-domain":{"domain":[],"crossmark-restriction":false},"short-container-title":[],"published-print":{"date-parts":[[2025,8,20]]},"abstract":"<jats:sec>\n                  <jats:title>Purpose<\/jats:title>\n                  <jats:p>This study aims to explore the prevailing model of presenting digital archival materials in a \u201cflat\u201d structure within institutional repositories. It assesses the disadvantages of this approach and discusses an alternative model that integrates the benefits of both current and traditional hierarchical archival presentations.<\/jats:p>\n               <\/jats:sec>\n               <jats:sec>\n                  <jats:title>Design\/methodology\/approach<\/jats:title>\n                  <jats:p>This study uses a purposive sampling method to select a diverse range of academic libraries with varying resources. It conducts a typological survey of these institutions to review their current approaches to archival representation and access. This study includes a literature review and an examination of selected institutional repositories to understand their organizational structures and the technologies they use.<\/jats:p>\n               <\/jats:sec>\n               <jats:sec>\n                  <jats:title>Findings<\/jats:title>\n                  <jats:p>This study finds that most digital repositories favor a flat organizational structure, largely due to technological constraints and user interface design choices. This approach often neglects the original hierarchical structure of archival collections, leading to user frustration and difficulties in information retrieval. Some institutions have attempted to integrate finding aids into their digital collections, but full integration remains rare. This study highlights one collection as an effective example of integration.<\/jats:p>\n               <\/jats:sec>\n               <jats:sec>\n                  <jats:title>Research limitations\/implications<\/jats:title>\n                  <jats:p>This study is limited by its qualitative approach and the selection of a small number of institutions for review. Future research could include a larger, more diverse sample and quantitative data on user satisfaction and retrieval success rates.<\/jats:p>\n               <\/jats:sec>\n               <jats:sec>\n                  <jats:title>Practical implications<\/jats:title>\n                  <jats:p>The findings suggest that repository administrators should consider integrating hierarchical finding aids into digital collections to improve user navigation and information retrieval. This integration could alleviate user frustration associated with the flat structure and better align digital collections with their original archival organization.<\/jats:p>\n               <\/jats:sec>\n               <jats:sec>\n                  <jats:title>Originality\/value<\/jats:title>\n                  <jats:p>This paper contributes to the ongoing discussion about digital archival representation by critically assessing the flat structure\u2019s impact on user experience. It provides a unique perspective by combining theoretical insights with practical examples from various institutions, highlighting the benefits of integrating traditional archival structures into digital repositories.<\/jats:p>\n               <\/jats:sec>","DOI":"10.1108\/dlp-06-2024-0092","type":"journal-article","created":{"date-parts":[[2025,5,20]],"date-time":"2025-05-20T05:29:11Z","timestamp":1747718951000},"page":"453-464","source":"Crossref","is-referenced-by-count":0,"title":["Organizational structure and representation in digital institutional repository collections"],"prefix":"10.1108","volume":"41","author":[{"given":"Timothy","family":"Provenzano","sequence":"first","affiliation":[{"name":"Arizona State University Library , Tempe, ,","place":["Arizona, USA"]}]}],"member":"140","published-online":{"date-parts":[[2025,5,21]]},"reference":[{"key":"2025081810563137100_ref001","doi-asserted-by":"crossref","unstructured":"Bailey, C., Jr, Coombs, K., Emery, J., Mitchell, A., Morris, C., Simons, S. and Wright (2006), \u201cInstitutional repositories, spec kit 292 (July 2006)\u201d, Association of Research Libraries, Washington, DC, available at:https:\/\/publications.arl.org\/Institutional-Repositories-SPEC-Kit-292\/ (accessed 18 December 2024).","DOI":"10.29242\/spec.292"},{"volume-title":"Using Qualitative Methods in Action Research: How Librarians Can Get to the Why of Data","year":"2011","author":"Beile","key":"2025081810563137100_ref002"},{"issue":"3","key":"2025081810563137100_ref003","doi-asserted-by":"publisher","first-page":"448","DOI":"10.1108\/02640470910966899","article-title":"Predicting information-seeking intention in academic digital libraries","volume":"27","author":"Chang","year":"2009","journal-title":"The Electronic Library"},{"issue":"2","key":"2025081810563137100_ref004","doi-asserted-by":"publisher","first-page":"506","DOI":"10.1108\/LHT-07-2019-0132","article-title":"Improving the effectiveness of subject facets in library catalogs and beyond: a MARC-based semiautomated approach","volume":"39","author":"Cuna","year":"2021","journal-title":"Library Hi Tech"},{"volume-title":"Discoverability in Digital Repositories: Systems, Perspectives, and User Studies","year":"2023","author":"Dong","key":"2025081810563137100_ref005"},{"key":"2025081810563137100_ref006","unstructured":"Duke Digital Collections\n           (2024), \u201cBehind the veil\/digital collections\/duke digital\u201d, available at:https:\/\/repository.duke.edu\/dc\/behindtheveil (accessed 23 August 2024)."},{"issue":"1","key":"2025081810563137100_ref007","doi-asserted-by":"publisher","first-page":"91","DOI":"10.17723\/0360-9081-84.1.91","article-title":"Context lost: digital surrogates, their physical counterparts, and the metadata that is keeping them apart","volume":"84","author":"Force","year":"2021","journal-title":"The American Archivist"},{"issue":"2","key":"2025081810563137100_ref008","first-page":"45","article-title":"Context is (almost) everything: academic historians and digital archival collections","volume":"37","author":"Force","year":"2021","journal-title":"Provenance: The Journal of the Society of Georgia Archivists"},{"key":"2025081810563137100_ref009","doi-asserted-by":"publisher","DOI":"10.1007\/11926078_20","volume-title":"The Semantic Web \u2013 ISWC 2006. ISWC 2006. Lecture Notes in Computer Science","author":"Hildebrand","year":"2006"},{"issue":"2","key":"2025081810563137100_ref010","doi-asserted-by":"crossref","first-page":"535","DOI":"10.17723\/2327-9702-85.2.533","article-title":"More data, less process: a user-centered approach to email and born-digital archives","volume":"85","author":"Jaillant","year":"2022","journal-title":"The American Archivist"},{"key":"2025081810563137100_ref011","doi-asserted-by":"publisher","DOI":"10.4135\/9781446268247.n17","volume-title":"The Sage Handbook of Qualitative Methods in Health Research","author":"Kelly","year":"2010"},{"key":"2025081810563137100_ref01200","unstructured":"Library of Congress\n           (n.d.), \u201cEncoded archival description official site\u201d, available at:www.loc.gov\/ead\/ (accessed 18 December 2024)."},{"key":"2025081810563137100_ref01300","unstructured":"Library of Congress\n           (n.d.), \u201cMetadata and transmission encoding standard\u201d, available at:www.loc.gov\/standards\/mets\/ (accessed 18 December 2024)."},{"key":"2025081810563137100_ref012","unstructured":"Library of Congress\n           (2000), \u201cStandards and archival description\u201d, available at:www.loc.gov\/librarians\/archival-description\/ (accessed 18 December 2024)."},{"issue":"2","key":"2025081810563137100_ref013","doi-asserted-by":"publisher","first-page":"327","DOI":"10.1353\/pla.2003.0039","article-title":"Institutional repositories: essential infrastructure for scholarship in the digital age","volume":"3","author":"Lynch","year":"2003","journal-title":"Portal: Libraries and the Academy"},{"issue":"5","key":"2025081810563137100_ref014","doi-asserted-by":"publisher","first-page":"479","DOI":"10.1016\/j.acalib.2006.05.009","article-title":"Information seeking behavior in digital image collections: a cognitive approach","volume":"32","author":"Matusiak","year":"2006","journal-title":"The Journal of Academic Librarianship"},{"issue":"1","key":"2025081810563137100_ref015","doi-asserted-by":"publisher","first-page":"24","DOI":"10.1108\/00242531011014664","article-title":"Digital archives and history research: feedback from an end-user","volume":"59","author":"Maxwell","year":"2010","journal-title":"Library Review"},{"key":"2025081810563137100_ref016","doi-asserted-by":"publisher","first-page":"39","DOI":"10.1109\/JCDL.2019.00016","volume-title":"Proceedings of the 19th ACM\/IEEE Joint Conference on Digital Libraries","author":"Post","year":"2019"},{"volume-title":"Discoverability in Digital Repositories: Systems, Perspectives, and User Studies","year":"2023","author":"Riley","key":"2025081810563137100_ref017"},{"key":"2025081810563137100_ref018","unstructured":"Riley, J. and Becker, D. (2010), \u201cSeeing standards: a visualization of the metadata universe\u201d, available at:https:\/\/jennriley.com\/metadatamap\/ (accessed 19 December 2024)."},{"key":"2025081810563137100_ref019","volume-title":"Information Architecture: For the Web and beyond","author":"Rosenfeld","year":"2015","edition":"4th edition"},{"key":"2025081810563137100_ref020","unstructured":"Society of American Archivists\n           (2022), \u201cDescribing archives: a content standard (DACS)\u201d, Society of American Archivists, available at:www2.archivists.org\/groups\/technical-subcommittee-on-describing-archives-a-content-standard-dacs\/describing-archives-a-content-standard-dacs-second- (accessed 12 March 2024)."},{"key":"2025081810563137100_ref021","unstructured":"Southern Historical Collection at University of North Carolina at Chapel Hill\n           (2025), \u201cThe thomas E. Watson papers digital collection\u201d, available at:https:\/\/docsouth.unc.edu\/watson\/ (accessed 3 October 2024)."},{"key":"2025081810563137100_ref022","doi-asserted-by":"publisher","DOI":"10.25333\/xq53-yv76","volume-title":"User Interviews: findings from the Building a National Finding Aid Network Project","author":"Weber","year":"2023"},{"issue":"1","key":"2025081810563137100_ref023","doi-asserted-by":"publisher","first-page":"380","DOI":"10.1002\/pra2.465","article-title":"Learning outcomes during information search in digital archives","volume":"58","author":"Wu","year":"2021","journal-title":"Proceedings of the Association for Information Science and Technology"},{"issue":"1","key":"2025081810563137100_ref024","doi-asserted-by":"publisher","first-page":"174","DOI":"10.17723\/aarc.76.1.121u85342062w155","article-title":"When archival description meets digital object metadata: a typological study of digital archival representation","volume":"76","author":"Zhang","year":"2013","journal-title":"The American Archivist"},{"key":"2025081810563137100_ref025","unstructured":"Levy, J.\n           (2022), \u201cAn introduction to born digital collections at the manuscript division, or how to cross the equator\u201d, Unfolding History: Manuscripts at the Library of Congress, available at:https:\/\/blogs.loc.gov\/manuscripts\/2022\/01\/an-introduction-to-born-digital-collections-at-the-manuscript-division-or-how-to-cross-the-equator\/ (accessed 25 March 2024)."}],"container-title":["Digital Library Perspectives"],"original-title":[],"language":"en","link":[{"URL":"https:\/\/www.emerald.com\/insight\/content\/doi\/10.1108\/DLP-06-2024-0092\/full\/xml","content-type":"application\/xml","content-version":"vor","intended-application":"text-mining"},{"URL":"https:\/\/www.emerald.com\/dlp\/article-pdf\/41\/3\/453\/10076278\/dlp-06-2024-0092en.pdf","content-type":"application\/pdf","content-version":"vor","intended-application":"syndication"},{"URL":"https:\/\/www.emerald.com\/dlp\/article-pdf\/41\/3\/453\/10076278\/dlp-06-2024-0092en.pdf","content-type":"unspecified","content-version":"vor","intended-application":"similarity-checking"}],"deposited":{"date-parts":[[2025,8,18]],"date-time":"2025-08-18T14:56:43Z","timestamp":1755529003000},"score":1,"resource":{"primary":{"URL":"https:\/\/www.emerald.com\/dlp\/article\/41\/3\/453\/1248818\/Organizational-structure-and-representation-in"}},"subtitle":[],"short-title":[],"issued":{"date-parts":[[2025,5,21]]},"references-count":27,"journal-issue":{"issue":"3","published-print":{"date-parts":[[2025,8,20]]}},"URL":"https:\/\/doi.org\/10.1108\/dlp-06-2024-0092","relation":{},"ISSN":["2059-5816","2059-5824"],"issn-type":[{"type":"print","value":"2059-5816"},{"type":"electronic","value":"2059-5824"}],"subject":[],"published":{"date-parts":[[2025,5,21]]}}}