{"status":"ok","message-type":"work","message-version":"1.0.0","message":{"indexed":{"date-parts":[[2025,10,8]],"date-time":"2025-10-08T22:22:16Z","timestamp":1759962136332,"version":"3.41.2"},"reference-count":42,"publisher":"Emerald","issue":"2","license":[{"start":{"date-parts":[[2017,5,8]],"date-time":"2017-05-08T00:00:00Z","timestamp":1494201600000},"content-version":"tdm","delay-in-days":0,"URL":"https:\/\/www.emerald.com\/insight\/site-policies"}],"content-domain":{"domain":[],"crossmark-restriction":false},"short-container-title":["DLP"],"published-print":{"date-parts":[[2017,5,8]]},"abstract":"<jats:sec>\n<jats:title content-type=\"abstract-subheading\">Purpose<\/jats:title>\n<jats:p>Digital preservation is a term that is a bit of an enigma to many people both in and out of the digital arena, but it will undoubtedly be important in an increasingly all-digital world. The underlying work relating to digital preservation is essential to the long-term care of digital media, but who is charged with addressing this type of work, and can policy serve to structure and also reflect this complex concept? The main point of interest for this study is to examine existing digital preservation policies at Association of Research Libraries (ARL) institutions and analyze the content of the policies. The purpose will be to determine if these policies are able to provide a robust framework for true digital preservation work at this point in time. First, an introduction is made to provide the structure of the study and background. Next, a literature review is provided, followed by an outline of the methods and results of the study, and finally a conclusion with recommendations for future research.<\/jats:p>\n<\/jats:sec>\n<jats:sec>\n<jats:title content-type=\"abstract-subheading\">Design\/methodology\/approach<\/jats:title>\n<jats:p>An analysis of digital preservation policy at ARL institutions is conducted, with recommendations provided for further research.<\/jats:p>\n<\/jats:sec>\n<jats:sec>\n<jats:title content-type=\"abstract-subheading\">Findings<\/jats:title>\n<jats:p>This study was an attempt to highlight the current state of digital preservation policies, reviewing both the positive elements and the shortcomings of policies at ARL member institutions. The call for policies made for this study resulted in finding that 32 (26 per cent) ARL institutions currently have a digital preservation policy in place, from the institutions that responded (58 per cent response rate). In total, 23\/40 institutions without a current policy indicate there is, or will be, work to complete a policy within the coming year (2016-2017). A call can be made at this time for more in-depth research and analysis of the policies for further inquiry. Both effective (University of Houston, University of Florida, York University) and ineffective (Colorado State University, University of Texas, Virginia Tech) digital preservation policies were discovered during the course of the study, with many policies falling somewhere in the middle. Many institutions provided a good template for digital preservation but lacked details for how this work would be addressed and who would be completing such work.<\/jats:p>\n<\/jats:sec>\n<jats:sec>\n<jats:title content-type=\"abstract-subheading\">Research limitations\/implications<\/jats:title>\n<jats:p>Limited to ARL member institutions at the time of the study (January 2016).<\/jats:p>\n<\/jats:sec>\n<jats:sec>\n<jats:title content-type=\"abstract-subheading\">Originality\/value<\/jats:title>\n<jats:p>There is currently a gap in analysis and research of digital preservation policies. This is an area of active policy creation for many institutions, and it will likely be a growing area for researchers to examine.<\/jats:p>\n<\/jats:sec>","DOI":"10.1108\/dlp-08-2016-0030","type":"journal-article","created":{"date-parts":[[2017,5,16]],"date-time":"2017-05-16T05:36:15Z","timestamp":1494912975000},"page":"137-155","source":"Crossref","is-referenced-by-count":9,"title":["The state of affairs with digital preservation at ARL member libraries"],"prefix":"10.1108","volume":"33","author":[{"given":"Virginia A.","family":"Dressler","sequence":"first","affiliation":[],"role":[{"role":"author","vocabulary":"crossref"}]}],"member":"140","reference":[{"key":"key2020120715280993200_ref001","doi-asserted-by":"publisher","first-page":"133","DOI":"10.1007\/s00799-009-0057-1","article-title":"Systematic planning for digital preservation: evaluating potential strategies and building preservation plans","volume":"10","year":"2009","journal-title":"International Journal of Digital Libraries"},{"key":"key2020120715280993200_ref002","unstructured":"Charles Beagrie Limited (2008), Digital Preservation Policies Study: Part 1: Final Report, Joint Information Systems Committee (JISC), London."},{"key":"key2020120715280993200_ref003","unstructured":"Dartmouth College Library (2015), Digital Preservation Policy, Dartmouth College Library, Hanover, New Hampshire, available at: www.dartmouth.edu\/\u223clibrary\/digital\/about\/policies\/preservation.html"},{"key":"key2020120715280993200_ref004","unstructured":"Digital Curation Working Group, University of Georgia (2015), UGA Libraries Digital Preservation Policy, Digital Curation Working Group, University of Georgia, available at: www.libs.uga.edu\/staff\/digitalprespolicy2015july.pdf"},{"key":"key2020120715280993200_ref005","unstructured":"Duke University Libraries (n.d), Duke Digital Repository Preservation Policy (Draft, unpublished)."},{"key":"key2020120715280993200_ref006","unstructured":"Florida State University (2016), FSU Libraries Digital Preservation Policy\/Program Framework, Florida State University, available at: https:\/\/docs.google.com\/document\/d\/1PsHc2L6kAGo-Sa1rYwZWJq6-pOcJ6YVmXbFP1k_amtA\/edit"},{"key":"key2020120715280993200_ref007","unstructured":"Goldman, B. and Kellerman, S. (2014), Digital Preservation Readiness Assessment Final Report, available at: https:\/\/docs.google.com\/document\/d\/1r3wfKTbj2SGIruhDFtLPU4NYe16xxzgMbL4AsMxPr0s\/edit?usp=sharing"},{"key":"key2020120715280993200_ref008","unstructured":"Harvard University Library (2007), Digital Repository Service Policy Guide, available at: https:\/\/wiki.harvard.edu\/confluence\/download\/attachments\/200934379\/drs_policy_guide.pdf?api=v2"},{"key":"key2020120715280993200_ref009","unstructured":"Rice Fondren Library (2015), Woodson Research Center Digital Preservation Policy, Rice Fondren Library, available at: https:\/\/library.rice.edu\/guides\/digital-preservation-policy"},{"issue":"3\/4","key":"key2020120715280993200_ref010","article-title":"Digital preservation file format policies of ARL member libraries: an analysis","volume":"20","year":"2014","journal-title":"D-Lib Magazine"},{"issue":"3","key":"key2020120715280993200_ref011","doi-asserted-by":"crossref","first-page":"137","DOI":"10.1515\/pdtc-2013-0019","article-title":"Archival digital preservation programs: staffing, costs and policy","volume":"42","year":"2013","journal-title":"Preservation, Digital Technology & Culture"},{"key":"key2020120715280993200_ref036","unstructured":"University of Massachusetts Amherst Libraries (2011), Digital Preservation Policy, University of Massachusetts Amherst Libraries, available at: www.library.umass.edu\/assets\/Digital-Strategies-Group\/Guidelines-Policies\/University-of-Massachusetts-Amherst-Libraries-Digital-Preservation-Policy4-26-2013-templated.pdf"},{"key":"key2020120715280993200_ref012","unstructured":"University of South Carolina Libraries (2010), Digital Preservation Policy Framework, University of South Carolina Libraries, available at: http:\/\/library.sc.edu\/digital\/USC_Libraries_Digital_Preserva.pdf"},{"key":"key2020120715280993200_ref013","unstructured":"Yale University Library (2014), Digital Preservation Policy Framework, Version 1.0., Yale University Library, available at: http:\/\/web.library.yale.edu\/sites\/default\/files\/files\/YUL%20Digital%20Preservation%20Policy%20Framework%20V1%200.pdf"},{"key":"key2020120715280993200_ref014","unstructured":"Colorado State University (n.d), Preservation Policy, Colorado State University, available at: http:\/\/lib.colostate.edu\/repository\/preservation"},{"key":"key2020120715280993200_ref015","unstructured":"Columbia University Libraries (2006), Policy for Preservation of Digital Resources, Columbia University Libraries, available at: http:\/\/library.columbia.edu\/services\/preservation\/dlpolicy.html"},{"key":"key2020120715280993200_ref016","doi-asserted-by":"crossref","first-page":"293","DOI":"10.1007\/s10502-011-9155-0","article-title":"Archival quality and long-term preservation: a research framework for validating the usefulness of digital surrogates","volume":"11","year":"2011","journal-title":"Archival Science"},{"key":"key2020120715280993200_ref017","unstructured":"Cornell University Library (2004), Cornell University Library Digital Preservation Policy Framework, Cornell University Library, available at: https:\/\/ecommons.cornell.edu\/handle\/1813\/11230"},{"issue":"3\/4","key":"key2020120715280993200_ref018","first-page":"17","article-title":"How to develop a preservation policy","volume":"36","year":"2012","journal-title":"International Association for Social Science Information Service and Technology (IASIST) Quarterly"},{"key":"key2020120715280993200_ref019","unstructured":"George Smathers Libraries, University of Florida (2014), Digital Preservation Policy Framework, George Smathers Libraries, University of Florida, available at: http:\/\/ufdc.ufl.edu\/AA00024188\/00015"},{"key":"key2020120715280993200_ref020","unstructured":"J. Willard Marriott Library, University of Utah (2012), Digital Preservation Program: Digital Preservation Policy, J. Willard Marriott Library, University of Utah, available at: www.lib.utah.edu\/collections\/digital\/digital-preservation.php"},{"volume-title":"Digital Preservation Protocol","year":"2015","author":"Kent State University","key":"key2020120715280993200_ref021"},{"key":"key2020120715280993200_ref022","unstructured":"Library Technology Reports (American Library Association) (2008), Foundations and Standards, Library Technology Reports (American Library Association), pp. 14-18."},{"key":"key2020120715280993200_ref023","unstructured":"McGovern, N. (2014), Digital Preservation Management Model Document. Version 3.0, available at: www.dpworkshop.org\/workshops\/management-tools\/policy-framework\/model-document"},{"volume-title":"Trusted Digital Repositories for Archival Documents: Pondering on Preserving Long-Term","year":"2002","key":"key2020120715280993200_ref024"},{"volume-title":"Digital Archiving Maturity Model","year":"2013","author":"Preservica (Tessella Technology and consulting)","key":"key2020120715280993200_ref025"},{"key":"key2020120715280993200_ref026","unstructured":"Purdue University (2012), PURR Digital Preservation Policy, Purdue University, available at: https:\/\/purr.purdue.edu\/legal\/digitalpreservation"},{"volume-title":"Digital Preservation Policy","year":"2015","author":"Sheridan Libraries and University Museums, Johns Hopkins University Libraries","key":"key2020120715280993200_ref027"},{"key":"key2020120715280993200_ref028","unstructured":"Tessella (2013), Digital Preservation Maturity Model (White Paper), Tessella available at: www.preservica.com\/download\/852"},{"key":"key2020120715280993200_ref029","unstructured":"Texas ScholarWorks (2015), Preservation Policy (University of Texas Libraries), Texas ScholarWorks available at: https:\/\/repositories.lib.utexas.edu\/pages\/policies_preservation"},{"key":"key2020120715280993200_ref030","unstructured":"The Ohio State University (2013), Digital Preservation Policy Framework, The Ohio State University, available at: https:\/\/library.osu.edu\/documents\/SDIWG\/Digital_Preservation_Policy_Framework.pdf"},{"key":"key2020120715280993200_ref031","unstructured":"University Libraries, University of Albany (2014), Digital Preservation Policy, University Libraries, University of Albany, available at: http:\/\/library.albany.edu\/libdru\/files\/DPPolicy_July2015.pdf"},{"key":"key2020120715280993200_ref032","unstructured":"University of Alabama Libraries (2015), Preservation, from UA Libraries Digital Services Planning and Documentation, University of Alabama Libraries, available at: www.lib.ua.edu\/wiki\/digcoll\/index.php\/Preservation"},{"key":"key2020120715280993200_ref033","unstructured":"University of Alberta Libraries (Undated), Digital Preservation, University of Alberta Libraries, avaialble at: www.library.ualberta.ca\/digital-initiatives\/preservation"},{"key":"key2020120715280993200_ref034","unstructured":"University of Houston (2015), Digital Preservation Policy \u2013 Working Draft (Unpublished), University of Houston, available at: http:\/\/info.lib.uh.edu\/sites\/default\/files\/docs\/DigPresPolForWeb_20150917.pdf"},{"key":"key2020120715280993200_ref035","unstructured":"University of Maryland (2014), Digital Preservation Policy, University of Maryland, available at: http:\/\/drum.lib.umd.edu\/bitstream\/handle\/1903\/14745\/DigitalPreservationPolicyUMD2013-07Final.pdf"},{"key":"key2020120715280993200_ref037","unstructured":"University of Minnesota Libraries (2014), Digital Preservation Framework, University of Minnesota Libraries, available at: www.lib.umn.edu\/dp\/digital-preservation-framework"},{"volume-title":"Digital Preservation Policy Framework (Draft, unpublished)","year":"2015","author":"University of Tennessee, Knoxville, Libraries","key":"key2020120715280993200_ref038"},{"key":"key2020120715280993200_ref039","unstructured":"University of Washington Libraries (2010), ResearchWorks Archive Digital Preservation Policy, University of Washington Libraries, available at: https:\/\/researchworks.lib.washington.edu\/policy-preservation.html"},{"volume-title":"Preservation Strategy","year":".","author":"Virginia Tech Libraries","key":"key2020120715280993200_ref040"},{"key":"key2020120715280993200_ref041","unstructured":"York University (2015), Digital Preservation Policy, York University, available at: https:\/\/digital.library.yorku.ca\/tags\/digital-preservation-policy"},{"key":"key2020120715280993200_ref042","doi-asserted-by":"crossref","first-page":"41","DOI":"10.1007\/s00799-012-0082-3","article-title":"Digital repository: preservation environment and policy implementation","volume":"12","year":"2012","journal-title":"International Journal of Digital Libraries"}],"container-title":["Digital Library Perspectives"],"original-title":[],"language":"en","link":[{"URL":"https:\/\/www.emerald.com\/insight\/content\/doi\/10.1108\/DLP-08-2016-0030\/full\/xml","content-type":"application\/xml","content-version":"vor","intended-application":"text-mining"},{"URL":"https:\/\/www.emerald.com\/insight\/content\/doi\/10.1108\/DLP-08-2016-0030\/full\/html","content-type":"unspecified","content-version":"vor","intended-application":"similarity-checking"}],"deposited":{"date-parts":[[2025,7,24]],"date-time":"2025-07-24T23:10:13Z","timestamp":1753398613000},"score":1,"resource":{"primary":{"URL":"http:\/\/www.emerald.com\/dlp\/article\/33\/2\/137-155\/430808"}},"subtitle":["A survey and analysis of policy"],"short-title":[],"issued":{"date-parts":[[2017,5,8]]},"references-count":42,"journal-issue":{"issue":"2","published-print":{"date-parts":[[2017,5,8]]}},"alternative-id":["10.1108\/DLP-08-2016-0030"],"URL":"https:\/\/doi.org\/10.1108\/dlp-08-2016-0030","relation":{},"ISSN":["2059-5816"],"issn-type":[{"type":"print","value":"2059-5816"}],"subject":[],"published":{"date-parts":[[2017,5,8]]}}}