{"status":"ok","message-type":"work","message-version":"1.0.0","message":{"indexed":{"date-parts":[[2026,7,2]],"date-time":"2026-07-02T20:26:46Z","timestamp":1783024006559,"version":"3.54.6"},"reference-count":16,"publisher":"American Society of Clinical Oncology (ASCO)","content-domain":{"domain":["ascopubs.org"],"crossmark-restriction":true},"short-container-title":["JCO Oncol Pract"],"abstract":"<jats:sec>\n                    <jats:title>PURPOSE<\/jats:title>\n                    <jats:p>Incorporation of structured data elements within the electronic health record generates real-time data for many potential uses. However, this requires a change in documentation practices, which may increase documentation effort. The best strategies to support structured documentation interventions have not been thoroughly investigated. Herein, we report the results of extending a data capture tool across multiple disease sites and practice locations.<\/jats:p>\n                  <\/jats:sec>\n                  <jats:sec>\n                    <jats:title>METHODS<\/jats:title>\n                    <jats:p>A note-based data capture tool was developed to collect five data elements using minimum common oncology data elements language. Soft-stop close visit validation (CVV), offloading of data entry tasks to allied health staff, group education, individualized e-mails, and one-on-one assistance were used to support utilization. Baseline and follow-up surveys were collected. For each provider, we compared data capture in the 6 months before and after their CVV go-live.<\/jats:p>\n                  <\/jats:sec>\n                  <jats:sec>\n                    <jats:title>RESULTS<\/jats:title>\n                    <jats:p>Forty-five providers participated (31 physicians, 14 nurse pracationers and physician assistants [NPPAs]), resulting in 23,274 encounters pre-CVV go-live and 23,146 post-CVV go-live visits. Median percentage of all data elements captured increased from 69.5% to 82.6% across all providers. The effect of CVV was immediate and sustained. When surveyed, most respondents agreed with the value propositions of understanding practice population, outcomes, selecting trials to open, and identifying patients for trial enrollment. Most respondents (15\/20, 75%) felt the soft stop was a helpful reminder.<\/jats:p>\n                  <\/jats:sec>\n                  <jats:sec>\n                    <jats:title>CONCLUSION<\/jats:title>\n                    <jats:p>Structured data can be successfully collected in provider notes with &gt;80% data capture. Personalized assistance incorporating the structured data elements into users' preexisting templates and soft-stop CVV, along with monitoring the results of implementation and personalized follow-up, was used to support the structured data capture intervention.<\/jats:p>\n                  <\/jats:sec>","DOI":"10.1200\/op-25-01183","type":"journal-article","created":{"date-parts":[[2026,7,2]],"date-time":"2026-07-02T19:59:09Z","timestamp":1783022349000},"update-policy":"https:\/\/doi.org\/10.1200\/crossmark","source":"Crossref","is-referenced-by-count":0,"title":["Advancing the Oncology Data Paradigm: Multisite Expansion of Structured Cancer Data Capture at the Point of Care"],"prefix":"10.1200","author":[{"ORCID":"https:\/\/orcid.org\/0000-0003-4023-2837","authenticated-orcid":true,"given":"Christopher D.","family":"Vetter","sequence":"first","affiliation":[{"name":"Division of Breast and Melanoma Surgical Oncology, Department of Surgery, Mayo Clinic, Rochester, MN"}],"role":[{"vocabulary":"crossref","role":"author"}]},{"ORCID":"https:\/\/orcid.org\/0009-0001-5261-8000","authenticated-orcid":true,"given":"Clare","family":"Gatten","sequence":"additional","affiliation":[{"name":"Department of Quantitative Health Sciences, Mayo Clinic, Rochester, MN"}],"role":[{"vocabulary":"crossref","role":"author"}]},{"given":"Pooja","family":"Advani","sequence":"additional","affiliation":[{"name":"Division of Hematology\/Oncology, Mayo Clinic, Jacksonville, FL"}],"role":[{"vocabulary":"crossref","role":"author"}]},{"ORCID":"https:\/\/orcid.org\/0000-0001-7117-1446","authenticated-orcid":true,"given":"Sara","family":"Chumsri","sequence":"additional","affiliation":[{"name":"Division of Medical Oncology, Department of Oncology, Mayo Clinic, Rochester, MN"}],"role":[{"vocabulary":"crossref","role":"author"}]},{"ORCID":"https:\/\/orcid.org\/0000-0003-4640-9197","authenticated-orcid":true,"given":"Karthik","family":"Giridhar","sequence":"additional","affiliation":[{"name":"Division of Medical Oncology, Department of Oncology, Mayo Clinic, Rochester, MN"}],"role":[{"vocabulary":"crossref","role":"author"}]},{"ORCID":"https:\/\/orcid.org\/0000-0001-7844-5833","authenticated-orcid":true,"given":"Zhaohui","family":"Jin","sequence":"additional","affiliation":[{"name":"Division of Medical Oncology, Department of Oncology, Mayo Clinic, Rochester, MN"}],"role":[{"vocabulary":"crossref","role":"author"}]},{"given":"Lida","family":"Mina","sequence":"additional","affiliation":[{"name":"Division of Hematology\/Oncology, Mayo Clinic, Phoenix, AZ"}],"role":[{"vocabulary":"crossref","role":"author"}]},{"ORCID":"https:\/\/orcid.org\/0000-0003-4249-0311","authenticated-orcid":true,"given":"Irbaz","family":"Riaz","sequence":"additional","affiliation":[{"name":"Division of Hematology\/Oncology, Mayo Clinic, Phoenix, AZ"}],"role":[{"vocabulary":"crossref","role":"author"}]},{"given":"Jamie L.","family":"Carroll","sequence":"additional","affiliation":[{"name":"Division of Medical Oncology, Department of Oncology, Mayo Clinic, Rochester, MN"}],"role":[{"vocabulary":"crossref","role":"author"}]},{"ORCID":"https:\/\/orcid.org\/0009-0003-3899-1831","authenticated-orcid":true,"given":"Leslie A","family":"Washburn","sequence":"additional","affiliation":[{"name":"Division of Medical Oncology, Department of Oncology, Mayo Clinic, Rochester, MN"}],"role":[{"vocabulary":"crossref","role":"author"}]},{"given":"Simret","family":"Teshome","sequence":"additional","affiliation":[{"name":"Division of Medical Oncology, Department of Oncology, Mayo Clinic, Rochester, MN"}],"role":[{"vocabulary":"crossref","role":"author"}]},{"ORCID":"https:\/\/orcid.org\/0000-0002-7658-1134","authenticated-orcid":true,"given":"Sumithra","family":"Mandrekar","sequence":"additional","affiliation":[{"name":"Department of Quantitative Health Sciences, Mayo Clinic, Rochester, MN"}],"role":[{"vocabulary":"crossref","role":"author"}]},{"ORCID":"https:\/\/orcid.org\/0000-0002-8087-5119","authenticated-orcid":true,"given":"Amye J.","family":"Tevaarwerk","sequence":"additional","affiliation":[{"name":"Division of Medical Oncology, Department of Oncology, Mayo Clinic, Rochester, MN"}],"role":[{"vocabulary":"crossref","role":"author"}]}],"member":"233","published-online":{"date-parts":[[2026,7,2]]},"reference":[{"key":"e_1_3_7_2_2","doi-asserted-by":"publisher","DOI":"10.1016\/j.jacr.2014.11.013"},{"key":"e_1_3_7_3_2","doi-asserted-by":"publisher","DOI":"10.1002\/cncr.31546"},{"key":"e_1_3_7_4_2","volume-title":"Providers and Health Plans Connect to Fast Track Prior Authorization, Claims, and Quality Reporting May 23, 2022","author":"Shetler A","year":"2022","unstructured":"Shetler A: Providers and Health Plans Connect to Fast Track Prior Authorization, Claims, and Quality Reporting May 23, 2022. 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Health Inf Manag 52:87-91, 2023","journal-title":"Health Inf Manag"},{"key":"e_1_3_7_8_2","doi-asserted-by":"publisher","DOI":"10.1177\/08404704231224070"},{"key":"e_1_3_7_9_2","doi-asserted-by":"publisher","DOI":"10.1186\/s12873-018-0188-z"},{"key":"e_1_3_7_10_2","doi-asserted-by":"publisher","DOI":"10.1200\/JOP.2016.013540"},{"key":"e_1_3_7_11_2","doi-asserted-by":"publisher","DOI":"10.1001\/jamanetworkopen.2020.15935"},{"key":"e_1_3_7_12_2","doi-asserted-by":"publisher","DOI":"10.6004\/jnccn.2020.7799"},{"key":"e_1_3_7_13_2","doi-asserted-by":"publisher","DOI":"10.1002\/cncr.35304"},{"key":"e_1_3_7_14_2","doi-asserted-by":"publisher","DOI":"10.1136\/bmjqs-2015-004411"},{"key":"e_1_3_7_15_2","article-title":"Supporting structured data capture for patients with cancer: An initiative of the university of Wisconsin Carbone Cancer Center survivorship program to improve capture of malignant diagnosis and cancer staging data","author":"Emamekhoo H","unstructured":"Emamekhoo H, Carroll CB, Stietz C, et al: Supporting structured data capture for patients with cancer: An initiative of the university of Wisconsin Carbone Cancer Center survivorship program to improve capture of malignant diagnosis and cancer staging data. JCO Clin Cancer Inform 10.1200\/CCI.22.00020","journal-title":"JCO Clin Cancer Inform"},{"key":"e_1_3_7_16_2","doi-asserted-by":"publisher","DOI":"10.1093\/cid\/ciac074"},{"key":"e_1_3_7_17_2","doi-asserted-by":"publisher","DOI":"10.1093\/jamia\/ocy112"}],"container-title":["JCO Oncology Practice"],"original-title":[],"language":"en","link":[{"URL":"https:\/\/ascopubs.org\/doi\/pdfdirect\/10.1200\/OP-25-01183","content-type":"unspecified","content-version":"vor","intended-application":"similarity-checking"}],"deposited":{"date-parts":[[2026,7,2]],"date-time":"2026-07-02T19:59:10Z","timestamp":1783022350000},"score":1,"resource":{"primary":{"URL":"https:\/\/ascopubs.org\/doi\/10.1200\/OP-25-01183"}},"subtitle":[],"short-title":[],"issued":{"date-parts":[[2026,7,2]]},"references-count":16,"alternative-id":["10.1200\/OP-25-01183"],"URL":"https:\/\/doi.org\/10.1200\/op-25-01183","relation":{},"ISSN":["2688-1527","2688-1535"],"issn-type":[{"value":"2688-1527","type":"print"},{"value":"2688-1535","type":"electronic"}],"subject":[],"published":{"date-parts":[[2026,7,2]]},"assertion":[{"value":"2025-10-29","order":0,"name":"received","label":"Received","group":{"name":"publication_history","label":"Publication History"}},{"value":"2026-04-12","order":1,"name":"revised","label":"Revised","group":{"name":"publication_history","label":"Publication History"}},{"value":"2026-05-15","order":2,"name":"accepted","label":"Accepted","group":{"name":"publication_history","label":"Publication History"}},{"value":"2026-07-02","order":3,"name":"published","label":"Published","group":{"name":"publication_history","label":"Publication History"}}],"article-number":"OP-25-01183"}}