{"status":"ok","message-type":"work","message-version":"1.0.0","message":{"indexed":{"date-parts":[[2026,1,6]],"date-time":"2026-01-06T12:52:25Z","timestamp":1767703945477,"version":"build-2065373602"},"reference-count":23,"publisher":"MDPI AG","issue":"7","license":[{"start":{"date-parts":[[2025,6,20]],"date-time":"2025-06-20T00:00:00Z","timestamp":1750377600000},"content-version":"vor","delay-in-days":0,"URL":"https:\/\/creativecommons.org\/licenses\/by\/4.0\/"}],"funder":[{"name":"S\u00e4chsische Aufbaubank (SAB), through the European Regional Development Fund (ERDF), and co-financed with tax revenue based on the budget approved by the parliament of the Free State of Saxony, Germany","award":["100373343","20M2112F","20M2118F","13IK022K","442146713"],"award-info":[{"award-number":["100373343","20M2112F","20M2118F","13IK022K","442146713"]}]},{"name":"German Federal Ministry for Economics and Climate Action (BMWK) on the basis of decisions by the German Bundestag","award":["100373343","20M2112F","20M2118F","13IK022K","442146713"],"award-info":[{"award-number":["100373343","20M2112F","20M2118F","13IK022K","442146713"]}]},{"name":"Federal Government and the Heads of Government of the L\u00e4nder, as well as the Joint Science Conference (GWK)","award":["100373343","20M2112F","20M2118F","13IK022K","442146713"],"award-info":[{"award-number":["100373343","20M2112F","20M2118F","13IK022K","442146713"]}]},{"name":"German Research Foundation (DFG)","award":["100373343","20M2112F","20M2118F","13IK022K","442146713"],"award-info":[{"award-number":["100373343","20M2112F","20M2118F","13IK022K","442146713"]}]}],"content-domain":{"domain":[],"crossmark-restriction":false},"short-container-title":["Data"],"abstract":"<jats:p>The adoption of Electronic Lab Notebooks (ELNs) significantly enhances research operations by enabling the streamlined capture, storage, and dissemination of data. This promotes collaboration and ensures organised and efficient access to critical research information. Microsoft SharePoint\u00ae (SP) is an established, widely used, web-based platform with advanced collaboration capabilities. This study investigates whether SP can meet the needs of engineering research projects, particularly in a collaborative environment. The paper outlines the process of adapting SP into an ELN tool and evaluates its effectiveness compared to established ELN systems. The evaluation considers several categories related to data management, ranging from data collection to publication. Six distinct application scenarios are analysed, representing a spectrum of collaborative research projects, ranging from small-scale initiatives with minimal processes and data to large-scale, complex projects with extensive data requirements. The results indicate that SP is competitive in relation with established ELN tools, ranking second among the six alternatives evaluated. The adapted version of SP proves particularly effective for managing data in engineering research projects involving both academic and industrial partners, accommodating datasets for around 1000 samples. The practical implementation of SP is demonstrated through a collaborative engineering research project, showing its use in everyday research tasks such as data documentation, workflow automation, and data export. The study highlights the benefits and usability of the adapted SP version, including its support for regulatory compliance and reproducibility in research workflows. In addition, limitations and lessons learned are discussed, providing insights into the potential and challenges of using SP as an ELN tool in collaborative research projects.<\/jats:p>","DOI":"10.3390\/data10070092","type":"journal-article","created":{"date-parts":[[2025,6,20]],"date-time":"2025-06-20T06:10:27Z","timestamp":1750399827000},"page":"92","update-policy":"https:\/\/doi.org\/10.3390\/mdpi_crossmark_policy","source":"Crossref","is-referenced-by-count":1,"title":["Benchmarking and Lessons Learned from Using SharePoint as an Electronic Lab Notebook in Engineering Joint Research Projects"],"prefix":"10.3390","volume":"10","author":[{"given":"Kim","family":"Feldhoff","sequence":"first","affiliation":[{"name":"Institute of Mechatronic Engineering (IMD), Faculty of Mechanical Science and Engineering, Technische Universit\u00e4t Dresden, 01062 Dresden, Germany"}]},{"given":"Tim","family":"Opatz","sequence":"additional","affiliation":[{"name":"Institute of Mechatronic Engineering (IMD), Faculty of Mechanical Science and Engineering, Technische Universit\u00e4t Dresden, 01062 Dresden, Germany"}]},{"ORCID":"https:\/\/orcid.org\/0000-0001-7540-4235","authenticated-orcid":false,"given":"Hajo","family":"Wiemer","sequence":"additional","affiliation":[{"name":"Institute of Mechatronic Engineering (IMD), Faculty of Mechanical Science and Engineering, Technische Universit\u00e4t Dresden, 01062 Dresden, Germany"}]},{"given":"Martin","family":"Zinner","sequence":"additional","affiliation":[{"name":"Institute of Mechatronic Engineering (IMD), Faculty of Mechanical Science and Engineering, Technische Universit\u00e4t Dresden, 01062 Dresden, Germany"}]},{"ORCID":"https:\/\/orcid.org\/0000-0002-9258-5178","authenticated-orcid":false,"given":"Steffen","family":"Ihlenfeldt","sequence":"additional","affiliation":[{"name":"Institute of Mechatronic Engineering (IMD), Faculty of Mechanical Science and Engineering, Technische Universit\u00e4t Dresden, 01062 Dresden, Germany"},{"name":"Fraunhofer Institute for Machine Tools and Forming Technology (IWU), 01187 Dresden, Germany"}]}],"member":"1968","published-online":{"date-parts":[[2025,6,20]]},"reference":[{"key":"ref_1","unstructured":"Burgholz, A., and Lewerentz, L. 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Cheminform."},{"key":"ref_11","doi-asserted-by":"crossref","first-page":"90","DOI":"10.1016\/j.jala.2009.01.002","article-title":"A Review of Electronic Laboratory Notebooks Available in the Market Today","volume":"16","author":"Rubacha","year":"2011","journal-title":"JALA J. Assoc. Lab. Autom."},{"key":"ref_12","unstructured":"SciNote (2025, June 08). Sequence Editor\u2014Design and Manage Your Plasmid Sequences Within SciNote ELN. Available online: https:\/\/www.scinote.net\/blog\/design-and-manage-your-plasmid-sequences-within-scinote\/."},{"key":"ref_13","unstructured":"Zinner, M., Conrad, F., Feldhoff, K., Wiemer, H., Weller, J., and Ihlenfeldt, S. (2024, January 14\u201318). A Metadata Model for Harmonising Engineering Research Data Across Process and Laboratory Boundaries. Proceedings of the COGNITIVE 2024: The Sixteenth International Conference on Advanced Cognitive Technologies and Applications, Venice, Italy."},{"key":"ref_14","unstructured":"Feldhoff, K., Opatz, T., Wiemer, H., and Zinner, M. Best Practices for Using MS SharePoint\u00ae as ELN in the Joint Research Project AMTwin, International Materials Science and Engineering Congress 2024 (MSE 2024). Zenodo."},{"key":"ref_15","unstructured":"LIMSey (2025, June 08). Take Control of Your Lab with Our Advanced LIMS System. Available online: https:\/\/www.limsey.com\/."},{"key":"ref_16","unstructured":"Sch\u00f6ning, S. (2025, June 08). Noch Eine Unverbindliche Liste Elektronischer Laborb\u00fccher. Available online: https:\/\/websites.fraunhofer.de\/lostin-life-sciences\/?p=52."},{"key":"ref_17","unstructured":"Harvard Longwood Medical Area Research Data Management Working Group (2025, June 08). Electronic Lab Notebook Comparison Matrix. 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Available online: https:\/\/tu-dresden.de\/ing\/maschinenwesen\/ifww\/wt\/forschung\/forschungsprojekte\/amtwin?set_language=en."}],"container-title":["Data"],"original-title":[],"language":"en","link":[{"URL":"https:\/\/www.mdpi.com\/2306-5729\/10\/7\/92\/pdf","content-type":"unspecified","content-version":"vor","intended-application":"similarity-checking"}],"deposited":{"date-parts":[[2025,10,9]],"date-time":"2025-10-09T17:55:34Z","timestamp":1760032534000},"score":1,"resource":{"primary":{"URL":"https:\/\/www.mdpi.com\/2306-5729\/10\/7\/92"}},"subtitle":[],"short-title":[],"issued":{"date-parts":[[2025,6,20]]},"references-count":23,"journal-issue":{"issue":"7","published-online":{"date-parts":[[2025,7]]}},"alternative-id":["data10070092"],"URL":"https:\/\/doi.org\/10.3390\/data10070092","relation":{},"ISSN":["2306-5729"],"issn-type":[{"type":"electronic","value":"2306-5729"}],"subject":[],"published":{"date-parts":[[2025,6,20]]}}}